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Privacy Policy

Smartoffice s.r.l. IN SHAPE

that the Data Controller has appointed as data protection officer - DPO - in the company Smartoffice s.r.l. which is available for any information regarding the processing of the Data Controller's personal data, including the list of data processors. Please contact him at pursuant to regulation (EU) 2016/679 concerning the protection of individuals with regard to the processing of personal data (hereinafter, "GDPR") that your data will be processed in compliance with the aforementioned legislation and with the methods and for the purposes specified below

1 – OBJECT OF THE TREATMENT AND NATURE OF THE DATA The Data Controller, as part of its activity, processes your personal data (in particular, name, surname, tax code, VAT number, email, telephone number - hereinafter, "personal data" or even "data") collected in occasion of the voluntary insertion of the aforementioned personal data in the data collection form on the website.
2 – PURPOSE OF THE TREATMENT Your personal data are processed, for the following purposes distinguished by legal basis of reference: 2.1 Execution of the contract - fulfillment of the legal obligation (Article 6 letter b, letter c). Your personal data are processed for the following purposes: a) fulfill the pre-contractual, contractual and administrative-accounting obligations b) fulfill the obligations established by law, by a regulation, by community legislation or by an order of the Authority. 2.2 On the basis of your consent (Article 6 letter a). Your personal data are processed, for the purpose of sending information and promotional communications via sms and / or e-mails, as well as newsletters by the Data Controller in relation to its own initiatives and / or those of subsidiaries and / or associated companies ( Marketing purposes); 2.3 - Legitimate interests (Article 6 letter f - recital 47). We point out that if you are already our customer, we can send you, always respecting your interests and rights, commercial communications relating to the Controller's services and products similar to those you have already used, unless your dissent to be communicated to the contacts indicated in point 7 .
3 - RECIPIENTS OR CATEGORIES OF RECIPIENTS OF THE DATA The personal data provided may be disclosed to third party recipients, in order to comply with contracts or related purposes. More precisely, the data may be disclosed to recipients belonging to the following categories: Professionals and consultants in legal, tax and labor matters; Banking institutions; Competent authorities for the fulfillment of legal obligations and / or provisions dictated by public bodies (Revenue Agency, etc.); external parties who manage / support / assist, even if only occasionally, the Data Controller in the provision of services, in the administration of the information system and telecommunications networks (including e-mail); The subjects belonging to the aforementioned categories perform the function of data processing manager, or operate in total autonomy as separate data controllers. The list of any managers is constantly updated and available at the headquarters of the owner.
4 - PROCESSING METHODS The processing will be carried out both with manual and / or IT and telematic tools as well as with organization and processing logics strictly related to the aforementioned purposes and in any case in such a way as to guarantee the security, integrity, availability and confidentiality of personal data. In compliance with the provisions of art. 5 paragraph 1 letter. e) of EU Reg. 2016/679, the personal data collected will be stored in a form that allows the identification of the data subjects for a period of time not exceeding the achievement of the purposes for which the personal data are processed.
5 - PROVISION OF DATA We inform you that, taking into account the purposes of the processing specified in point 2.1, the provision of data is mandatory and their failure, partial or incorrect provision may result in the impossibility of managing your request.
6 - DATA TRANSFER TO A THIRD COUNTRY AND / OR AN INTERNATIONAL ORGANIZATION The personal data provided for registration in the customer area are not transferred outside the European Union.
7 - DURATION OF THE TREATMENT Personal data is kept for the entire duration of the contractual relationship and, in the case of revocation and / or other type of termination of the aforementioned relationship, within the terms established by law for the fulfillment of tax obligations, for example. For marketing purposes, the data will be kept until consent is revoked or for the period established by legislation or by Provisions issued by the Supervisory Authority.
8 - RIGHTS OF THE INTERESTED PARTY You may, at any time, exercise the rights as expressed in Articles. 15, 16, 17, 18, 19, 20, 21, 22 of EU Regulation 2016/679, and in particular: access to personal data; to obtain the rectification or cancellation of the same or the limitation of the treatment concerning him; to oppose the treatment; to data portability; to withdraw consent: the withdrawal of consent does not affect the lawfulness of the processing based on the consent given before the withdrawal; to lodge a complaint with the Supervisory Authority (Privacy Guarantor) You can exercise your rights independently by managing your data and preferences in the privacy center in your Customer Area, in any case you can send the Data Controller a request to the following contacts:

The processing of personal data requested by SmartOffice srl is essential for the conclusion and execution of the contract. The provision of such data is therefore mandatory; in their absence the order cannot be executed. The provision of optional data allows to improve the quality of the service and possibly grant favorable conditions. Upon registration, the aforementioned personal data also used for sending the newsletter free of charge are processed. The provision of such data is mandatory for the achievement of any advantages provided for by the individual promotional programs; in their absence, the favorable conditions cannot be granted. The interested party can oppose this treatment at any time by contacting us in advance.

Smartoffice s.r.l.
Corso magenta 82
20123 Milano (MI)
p.iva/c.f. 06483910961
Registered in the business register of the Milan Chamber of Commerce


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